Platform Features

Powerful Tools for Modern Logistics

Every capability you need to automate, track, and manage your logistics operations — built into one secure, cloud-hosted platform.

Core Platform

Workflow Automation

Build and deploy sophisticated operational workflows without writing a single line of code. TrakIT's visual workflow engine lets you model any logistics process — from simple shipment updates to complex multi-party approval chains.

  • Configure custom workflows for any operational process
  • Define events, milestones, and sequential workflow steps
  • Automate notifications via email, SMS, and chat
  • Logic-based conditional triggers and branching
  • Bulk update work orders via app, email, or API
  • Auto-generate complex forms directly from entered data
  • Schedule automated reports via email or FTP
Active Workflow — Shipment Import
Booking Confirmed
Complete
Bill of Lading Received
Complete
⚙️
Customs Declaration Filed
In Progress
Port Clearance & Release
Pending
Final Delivery & POD
Pending
Overall Progress40%
Operations

Real-Time Operational Visibility

Get instant visibility across your entire logistics operation. TrakIT's live dashboards surface KPIs, shipment statuses, and exception alerts the moment they occur — so your team can act before problems escalate.

  • Customizable KPI dashboards for management reporting
  • Real-time shipment milestone and event tracking
  • Exception alerts for delays and operational issues
  • Build custom charts and add them to your dashboard
  • Role-specific dashboard views for each team
  • Drill-down reports for any work order or process
KPI Summary Dashboard
📦
Active Shipments
1,284 Live
On-Time Deliveries
98.2%
⚠️
Active Exceptions
47 Open
📋
Pending Approvals
12 Items
🔔
Alerts Sent Today
34 Auto
Document Hub

Document & Data Management

Replace spreadsheets and scattered file stores with a centralized, searchable document repository. Upload via the application or forward directly by email — TrakIT intelligently attaches documents to the right work order.

  • Central repository for all operational documents and records
  • Upload via app, drag-and-drop, or email integration
  • Auto-generate complex forms and custom reports on schedule
  • Full document version history and audit trail
  • Export to Excel, CSV, JSON, XML, or via API
  • Send reports via email, FTP, or API endpoint automatically
Document Repository — SHP-2024-0847
📄
Bill of Lading
Verified
📑
Commercial Invoice
Filed
🔖
Packing List
Attached
🛂
Customs Declaration
In Review
📊
Auto-Generated Report
Emailed
Asset Intelligence

GPS Asset & Shipment Tracking

Know where every container, vehicle, and piece of equipment is at all times. TrakIT's GPS integration brings live location data directly into your operational workflows and dashboards.

  • Real-time GPS tracking with geolocation support
  • Asset management for containers, vehicles, and equipment
  • Live shipment tracking and milestone updates
  • Geofence alerts for boundary crossings
  • Historical route and event playback
  • Integrate with any GPS or telematics provider via API
Live Asset Tracker
📍
CTR-HK-00482 · Port of Singapore
In Transit
🚛
VEH-0071 · Dubai Industrial Zone
Active
📦
CTR-SH-00291 · En Route to LA
On Vessel
⚠️
CTR-MB-00104 · Geofence Alert
Alert
🗺️  Live map view available in dashboard
Connectivity

Integration Capabilities

TrakIT is designed to fit into your existing technology ecosystem. Its open REST API and pre-built connectors make it straightforward to synchronize data with finance, analytics, and enterprise systems.

  • REST API for integration with any external application
  • Finance system integration (SAP, QuickBooks, and more)
  • Analytics via Power BI and Tableau APIs
  • GPS and telematics provider connections
  • Data export to Excel, CSV, JSON, and XML formats
  • Email-to-work-order document attachment integration
  • Webhook support for real-time event streaming
Connected Systems
📊
Power BI Analytics
Connected
💰
SAP Finance Module
Connected
📍
GPS Telematics Provider
Connected
📧
Email Gateway Integration
Connected
🔌
Custom REST API
8 Endpoints
Warehouse

Warehouse & Logistics Operations

Manage every aspect of warehouse operations from inbound receiving to outbound dispatch. TrakIT tracks inventory across multiple locations and gives you a complete audit trail for every transaction.

  • Inbound and outbound workflow management
  • Inventory tracking across all warehouse locations
  • Complete transaction history and operational reporting
  • Receiving, put-away, and dispatch automation
  • Multi-location stock level visibility
  • Barcode and reference-based item tracking
Warehouse — Inventory Overview
📥
Inbound — Dock A
24 SKUs
📤
Outbound — Dock B
Dispatched
🏪
Bay 3 — Cold Storage
1,204 Units
🏪
Bay 7 — Dry Goods
3,872 Units
Capacity Utilization73%
Security

Role-Based Access & Security

TrakIT is a secure, cloud-hosted platform with encrypted data transmission. Granular access control ensures every user sees only what they need to — nothing more.

  • Role-based user access with workflow-level permissions
  • Location-based access restrictions for multi-site ops
  • Optional two-factor authentication (2FA)
  • Encrypted data transmission (TLS/SSL)
  • Dedicated cloud installations for enterprise clients
  • Full audit log for all user actions and data changes
  • Database-level storage encryption
Access Control Matrix
👑
Administrator
Full Access
👔
Operations Manager
Ops + Reports
👷
Field Operator
Assigned Tasks
🤝
Customer Portal
Track Only
🏭
Vendor Portal
Submit Docs
Stakeholder Portals

Customer & Vendor Portals

Give your customers and vendors self-service access to the information they need — without adding to your team's workload. TrakIT's branded portals reduce inbound queries and build stakeholder confidence.

  • Customers can track shipments in real time
  • Download documents, invoices, and reports directly
  • View operational status and milestone history
  • Vendors can submit invoices and documents via portal
  • Branded portal experience per client or partner
  • Controlled access — customers see only their data
Customer Portal — Shipment View
🚢
SHP-2024-0847 Status
In Transit
📍
Current Location
Port of Singapore
📅
ETA Destination
Apr 14, 2025
📄
Bill of Lading
Download
🔔  Automated email alerts enabled for this shipment
Start Your Journey

See TrakIT in Action

Contact our team for a personalized demo tailored to your logistics operations and workflows.